Magic-Headshot AI Headshot Privacy Policy

1. Information We Collect

We collect information needed to provide Magic-Headshot, including:

• Account information such as name, email address, and authentication data.
• Photos you upload and AI-generated headshots created from those photos.
• Generation history, selected styles, credit usage, and support requests.
• Payment status, order IDs, and transaction metadata from payment providers. We do not store full card numbers.
• Basic device, usage, cookie, and analytics data used to operate and improve the service.

2. How We Use Information

We use your information to:

• Create and manage your account.
• Generate AI headshots from the photos and styles you select.
• Process payments, credits, refunds, and purchase confirmations.
• Send service emails such as payment confirmations, generation completion notices, and credit expiration reminders.
• Prevent fraud, abuse, duplicate credit deductions, and unauthorized access.
• Maintain, secure, troubleshoot, and improve the service.

3. Photo Handling and Storage

Your uploaded photos and generated headshots remain your content. We use uploaded photos only to provide the AI headshot service you request through our specialized portrait-generation model and related processing infrastructure.

• Uploaded input photos may be stored in private file storage or generation records for processing, troubleshooting, abuse prevention, and support.
• Generated headshots are stored in secure file storage so you can view and download your results.
• Generated image URLs may be accessible to anyone who has the direct file link. Do not share result links publicly unless you want others to view them.
• We do not sell your uploaded photos or generated headshots.
• We do not use your uploaded photos or generated headshots to train our own AI models.
• You may request deletion of your uploaded photos, generated headshots, account, or generation history by contacting us.

4. Third-Party Service Providers

We share data with service providers only as needed to operate the service, including:

• Trusted infrastructure providers for authentication, database, and file storage.
• PayPal, Stripe, or other payment processors for payments and refunds.
• Resend for transactional email delivery.
• Hosting, analytics, logging, and security providers used to run the website.

5. Data Retention

We keep personal data only for as long as reasonably needed for the purposes described in this policy, unless a longer retention period is required by law, tax, accounting, security, or dispute-resolution obligations.

• Account, credit, payment, and generation records may be kept while your account is active and as needed for business records.
• Uploaded input photos are intended to be retained for a shorter period than generated headshots.
• Generated headshots may be retained so you can access your results, unless you request deletion or your account is deleted.

6. Cookies and Analytics

We use cookies and similar technologies to:

• Keep you signed in and provide essential account functionality.
• Remember cookie consent and basic preferences.
• Understand site usage and improve performance.

7. Data Security

We use reasonable technical and organizational safeguards to protect personal information, including access controls, secure service providers, and encrypted transport where supported. No online service can guarantee absolute security.

8. Your Rights

Depending on your location, you may have rights to:

• Access personal information we hold about you.
• Correct inaccurate information.
• Request deletion of your data.
• Object to or restrict certain processing.
• Request a portable copy of certain data.
• Withdraw consent where processing is based on consent.

9. Children's Privacy

Magic-Headshot is not intended for users under 18 years old. We do not knowingly collect personal information from children under 18.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised "Last Updated" date.

11. Contact Us

If you have questions or requests about this Privacy Policy, contact us at:
support@mail.magic-headshot.com

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